For Chairs and Directors
Key Dates and Deadlines
September
September 1, 2025:
- Course change forms for spring semester to registrar (after ASC approvals)
- Governance Document Revisions: Begin discussions with faculty
September 4, 2025:
- ASC orientation for new chairs and directors
September 8, 2025:
- Completed course proposals for college-supported interdisciplinary team-taught courses due in ASC Curriculum and Assessment services queue in curriculum.osu.edu
September 12, 2025:
- ASC Chairs, School Directors, and College Leadership Retreat
September 15, 2025:
- A&H deadline to submit SB1 governance document revisions to ASC Faculty Affairs
September 19, 2025:
- Regional campus promotion and tenure review dossier materials due from candidates to chairs and directors
- Suggested deadline to solicit letters for faculty with joint appointments.
- The chair/director of the joint appointment unit provides letters for TT promotion and tenure reviews. They provide promotion review letters for C/T/P and Research faculty.
September 24, 2025:
- Recommended last date to schedule P&T review meetings of the eligible faculty
September 26, 2025:
- Deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the Academic Affairs and Student Life Committee October meeting
October
October 1, 2025:
- Staff mid-year performance reviews begin
October 3, 2025:
- Recommended last date for notifying candidates of results of TIU P&T review (10-day comments period begins)
October 15, 2025:
- NMS deadline to submit SB1 governance document revisions to ASC Faculty Affairs
- Board of Trustees' Academic Affairs and Student Life Committee meeting
October 16-17, 2025:
- Autumn break
October 20, 2025:
- Deadline for submission of P&T dossiers to college via Interfolio for units with only Columbus Campus candidates
October 27, 2025:
- Deadline for submission of P&T dossiers to college via Interfolio for units with Regional Campus candidates
October 31, 2025:
- Deadline for TIU Head to provide information regarding faculty salary appeal process to appellant and notify divisional dean
November
November 3, 2025:
- Reports from faculty on FPL in spring 2025 due to ascfacultyaffairs@osu.edu
November 15, 2025:
- SBS deadline to submit SB1 governance document revisions to ASC Faculty Affairs
November 18-19, 2025:
- November Board of Trustees meeting
December
December 1, 2025:
- Curriculum forms (other than course changes) for spring semester due to Registrar (after ASC approval)
- Preliminary nominations for Distinguished University Professor due to divisional deans
December 10, 2025
- Last day of regularly scheduled classes for autumn semester
January
January TBD:
- FY2027 Course Assignment Inventory template available in department folders in Teams.
January 12, 2026:
- Spring semester begins
- College target date for notifying candidates of results of college-level P&T reviews (10-day comments period begins)
January 19, 2026:
- Deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the next Board of Trustees meeting (March).
January 23, 2026:
- Deadline for college to submit all P&T dossiers to OAA
January 30, 2026:
- Reappointment reviews for endowed chairs/professorships due to divisional deans
January - February:
- Mid-year budget review with divisional deans
January - April:
- Recruitment letters from chairs and directors to admitted undergraduate students
February
February TBD
- Fourth-Year and Reappointment Review Workshop: Interfolio for Candidates
February 2, 2026:
- Deadline for college awards submissions
- Recommended departmental due date for submission of faculty annual review materials and fourth year review materials (may use different date as spelled out in departmental documents)
- Course change forms for autumn semester to registrar (after ASC approvals)
- Due date for faculty filing salary grievances to submit required data to chairs and directors for review
February 20, 2026:
- Completed FY2027 Course Assignment Inventory file due to the college via department folders in Teams.
- Chair/Director letter summarizing rank-ordered FPL and SA applications due to the college
February - April:
- Screening meetings for non-mandatory tenure and promotion reviews (following process in unit APT documents)
- TIU annual review and fourth year review meetings
March
March 2, 2026:
- Governance Document Revisions: Submit draft to ascfacultyaffairs@osu.edu for approval
- Suggested deadline to solicit letters for faculty with joint appointments.
- The chair/director of the joint appointment unit provides letters for TT annual, fourth-year reviews. They provide reappointment review letters for C/T/P and Research faculty.
- Discovery Theme letters are no longer required.
- Regional campus fourth year review and C/T/P and research reappointment review materials due to chairs and directors
- Deadline for providing letter of support for ASC Grants for new Service-Learning Course Proposals
- Deadline for chairs and directors to submit any salary appeals to the divisional deans for review
- Reports from faculty on FPL in autumn 2025 due to ascfacultyaffairs@osu.edu
March 4-5, 2026:
- Board of Trustees meeting
March 13, 2026:
- Recommended last date to schedule review meetings of the eligible faculty for fourth year reviews of assistant professors and reappointment reviews for C/T/P and Research faculty
March 16-20, 2026:
- Spring Break
March 20, 2026:
- Recommended last date for notifying candidates of results of TIU-level fourth-year reviews and C/T/P and Research faculty reappointment reviews (10-day comments period begins)
March 31, 2026:
- End of annual performance period for staff
- Probationary faculty non-renewal recommendations due to college
- Curriculum forms (other than course changes) for summer term due to Registrar (after ASC approval)
- Annual activity report from department chairs, school directors and college center directors due to divisional deans
- Deadline to submit requests for exclusions from the probationary period to the college for candidates scheduled for mandatory tenure review in 2025-2026
April
April TBD:
- Notification to college office of P&T decisions by the provost
April 3, 2026:
- Fourth year review and C/T/P and Research reappointment dossiers due to the college via Interfolio
- Deadline for submitting nominations for faculty to participate in the Big Ten Alliance Academic Leadership and Department Executive Officer Programs to ascfacultyaffairs@osu.edu
April 15, 2026:
- Divisional Deans to complete review of Course Assignment Inventories and communicate with chairs/directors regarding any changes
April 19, 2026:
- Recommended deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the next Board of Trustees meeting (June).
April 27, 2026:
- Last day of regularly scheduled spring semester classes
April 30, 2026:
- Suggested target date for completing annual review meetings
- Suggested target date for identifying all candidates for non-mandatory P&T reviews
- Suggested target date to begin determining and seeking approval from college for External Evaluators for 2025-26 P&T cases
- Deadline for completion of all faculty searches
- Target date for dean of college to notify candidates of the provost’s P&T decisions
April - July:
- Budget meetings with divisional deans
May
May 1, 2026:
- Governance Document Revisions: College target date to send comments to units
- Required deadline for to complete annual review meetings and upload annual reviews to each Interfolio case.
May 15, 2026:
- FY27 faculty hiring proposals due to the college
- Required deadline to complete TIU comments process in Interfolio.
May 22, 2026:
- Lists of proposed external evaluators for 2026-27 P&T cases due to ascfacultyaffairs@osu.edu for approval
May 29, 2026:
- College deadline for notifying OAA of non-renewals of probationary faculty appointments
- Copies of staff reviews due to college
June
June TBD:
- ASC P&T dossier preparation workshop for candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs for the 2026-2027 P&T cycle
June 3-4, 2026:
- Board of Trustees meeting at which promotion and tenure cases are formally approved
June 26, 2026:
- College target date for notifying candidates of results of fourth year reviews and C/T/P and Research reappointment reviews (10-day comments period begins)
July
July 1, 2026:
- Governance Document Revisions: Submit to OAA for approval
July 10, 2026:
- Copies of annual review letters to assistant, associate, and full professors due to college via department folders in Teams
July 19
- Recommended deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the next Board of Trustees meeting (September).
Resources and Documents
FY26 Course Assignment Inventory Timeline:
- January 15, 2025: Course assignment inventory templates available on Teams
- February 21, 2025: Deadline for units to update course assignment inventories and upload to Teams
- Mid-April 2025: Divisional Deans to complete review of course assignment inventories
- End of February 2026: Units to complete updates to course assignment inventories with any necessary information (e.g., new faculty, updated course numbers, etc.)
- End of September 2026: Units to complete any additional updates to course assignment inventories; files may now be used by other offices (e.g., ASC-HR and ASC-Finance) as needed
Please contact ascfacultyaffairs@osu.edu and Liana Crisan Vandeborne.1 with any questions regarding Course Assignment Inventories.
FY27 Course Assignment Inventory Timeline:
- January 14, 2026: Course assignment inventory templates available on Teams
- February 20, 2026: Deadline for units to update course assignment inventories and upload to Teams
- Mid-April 2026: Divisional Deans to complete review of course assignment inventories
- End of February 2027: Units to complete updates to course assignment inventories with any necessary information (e.g., new faculty, updated course numbers, etc.)
- End of September 2027: Units to complete any additional updates to course assignment inventories; files may now be used by other offices (e.g., ASC-HR and ASC-Finance) as needed
Please contact ascfacultyaffairs@osu.edu and Liana Crisan Vandeborne.1 with any questions regarding Course Assignment Inventories.
The Office of Academic Affairs (OAA) maintains a listing of Appointments, Promotions and Tenure as well as Pattern of Administration documents. Visit the OAA site and scroll to the section titled College of Arts and Sciences.
TIU Chairs and Directors